The information included below is a general guide. It is not the only way to do things, it is simply a recommendation for those who may never have completed this role before, and who need assistance in knowing what to do and where to start. When possible, it is always best to shadow someone with experience before diving in.
If you have any additional tips, advice, resources, or guidance please let us know, and we will add it to the guide.
How to Coordinate Archery & Thrown weapons for an event
Your territory has an event to do, and has chosen a theme and time period, and you have chosen to coordinate the Archery and/or Thrown Weapons tournaments. As the archery and thrown weapons coordinator you are in charge of developing the fighting scenarios and/or tournaments for the day.
Step 1 – Gather all the people who want to assist in creating an Archery and Thrown Weapons scenario. Start with the region, season, and time period. Is it summer in Italy in the 1450s? Or is it Fall in Norway 1150? This may help you to steer in a shooting scenario – are we the Vikings hunting for the last harvest of fall, or are we Italians in a tournament shoot? While it is not necessary to re-enact a historical shoot or tournament, it can be fun to have a background story.
Use google, and search for “medieval archery in Italy” – see what information you can learn – it might spark some creativity.
Plan for about 1-2 hours of shooting. Allow time for people to warm up, and plan for 1-2 games.
A few questions that you may want to consider when planning the scenarios
Is this a private Acre only event – or viewable to the public
Will the public be allowed to participate or only watch
How big is the field
How many archers can I reasonably expect
Do we have loaner equipment available
Are there targets on site, or do we need to bring our own
Is there a backdrop in place or do we need to bring one
Step 2 – What can we add to the scenario to make it more fun? Can we use glow sticks / fun targets? Are there any handicaps, or chance – can we add them? Who are you expecting? Skilled archers will want a challenge, but if you are expecting beginners or children, then set up simple targets and be sure to have loaner equipment and enough marshals to have 1 teach, and 1 watch for safety.
Step 3 – make sure all equipment and volunteers needed for the shoot scenario/tournaments are accounted for – and that all people involved know the schedule, and their role. Communicate scheduling with the autocrat. Some equipment you may need is:
The Ropes and tie offs for the range
Mistress of the List with a table, and paper to mark off the archers for the day and count kills
A Marshall (or 2 if one of you has to teach)
Extra bows & Arrows, loaner equipment
Day of the event
Step 4 - Make sure the Herald knows when tournaments and shoots are taking place, so it can be announced.
Step 5 - Set up the range. be very careful about what is behind and to the sides of your shooting line.
Step 6 - Shoot. If you notice that your games have been completed, but you have more time, do open shooting, and royal round scoring (6 arrows at 20 yards, 6 arrows at 30 yards, 6 arrows at 40 yards, then as many arrows as you can do in 30 seconds from 20 yards)
Step 7 - Clean up, and make sure that we leave the field better than we found it.